The Classroom Services and Special Events Unit provides media services for the support of academic courses and special events using media on or off campus. A course is defined as being listed in the schedule of classes, having a class number, meeting at the time and general assignment location listed and having a mandatory attendance of students. A special event is defined as any event that is not an academic course and does not require student attendence.

UCSC Identification with a current quarter sticker is required to check out any equipment from the Media Checkout Facility by faculty, staff, or students. Reservations for equipment are strongly encouraged. All equipment is available on a first come, first served basis and can be borrowed for up to three working days. Equipment may be reserved by calling 459-2117.

A two-week loss of check out privileges will be accessed to students on any overdue returned equipment.
Borrowers are responsible for damages and replacement costs at current equipment market value.

Special Event Support (Fee for Service)

- Special Events requests for equipment delivery and/or staffing require seven calendar days notice.

- A fee is charged for equipment use and staff time for special events and non-course instruction, including, public ceremonies, student and staff activities. A standard fee for Delivery, Set up and Removal is doubled if the event is off-campus (off campus is defined as beyond the UCSC campus boundary).

- Special event activities may also use permanently installed classroom media equipment, but must be charged for hourly or daily use.

- SOAR (Student Organization Advising and Resources) clients need a pre-approved signed Media Services form from a SOAR advisor to use any media service.

Additional Services (Fee for Service)

- Video production, both professional staff and student staff camcorder shoots, off air recording, tape transfers, and duplication services. Production activities require two working days notice and are subject to current workload.

- Materials (e.g. film, videotape, audiotape, and batteries) associated with special events, course instruction, non-course instruction, and production.

-Teleconference, Videoconference, UCSC TV (cable casting) and Video Streaming, these activities require five working days notice and are subject to current workload.